"Manage more, supervise less."
– Bryce's Law
When I got into the work force back in the mid-1970's it seemed
everyone dressed in a suit and tie, drank black coffee, smoked
their brains out, and worked their butts off. Today, golf shirts
have replaced suits, herbal tea and bottled water have replaced
coffee, nobody is allowed to smoke, and rarely does anyone work
beyond 5:00 pm. More importantly, we used to care about the work we
produced; there was a sense of craftsmanship, regardless of the job.
My Brother-in-law in Cincinnati conducts me on a tour of his company's
machine-tool shop years ago and showed me how he could take a block of
aluminum and convert it into a high-precision machine tool. It was a
pleasure to watch him work, as it is to watch anyone who knows
what they are doing, be it a waitress, a programmer, a laborer or
a clerk.
Quality and service used to be considered paramount in this
country. If it was not just right, you were expected to do it over
again until you got it right. We cared about what we produced
because it was a reflection of our personal character and
integrity. But somewhere along the line we lost our way and
craftsmanship has fallen by the wayside. Why? Probably because
we no longer care.
In today's litigious society, employees are acutely aware that it is
difficult to be fired due to poor performance. They know they will
still get paid and receive benefits, regardless of the amount of effort
they put forth. Consequently, there is little to encourage people
to perform better. Money is not a motivating factor anymore. People
now expect bonuses, rises and other perks to be paid out regardless
of how well they perform during the year.
We've also become a nation content with doing small things. America
used to be known as a powerhouse that could tackle large projects,
such as building skyscrapers, designing innovative bridges and tunnels
spaning substantive bodies of water, engineering transcontinental
rockets and highway systems, conquering air and space travel, and
defending freedom not just once but in two world wars. If you really
wanted something done, you talked to the Americans and no one else. Now
we get excited over iPods, cell phones, and other electronic trinkets.
Many believe Craftsmanship is in decline due to the general apathy found
in today's society. Maybe. I tend to believe it is due to an erosion
of our moral values. Let me give you an example. Having a child in college,
my interest was piqued recently by an article describing the pervasiveness of
cheating and plagiarism in our schools. It is not my intention to make a
political statement here but many of the students mentioned in the article
rationalized their cheating on the fact that one of our past Presidents
cheated and lied under oath, and got away with it. They figure if it is
okay for the Commander-in-Chief to act this way, it was an acceptable form
of behavior.
Arnold Toynbee, the accused English historian, observed, "Civilizations
die from suicide, not by murder. " If the moral fabric of our society
dies, our story is told as evidenced by other great civilizations that
long preceded us. Our perspective needs to be realigned: Our personal
and professional lives must be viewed as one. As Toynbee remarked,
"The supreme accomplishment is to blur the line between work and play." By
doing so, we identify more closely with our work and assume a greater
pride in workmanship. We do not need to hear this from our boss, but
rather from within. As strange as it may sound, I see Craftsmanship as
being patriotic in nature; doing a good quality job is part of leading
a good and honorable life and builds on the individual's esteem, the
company he works for, and the country he lives in.
The biggest problem though is that we have forgotten how to manage
people. The manager's primary goal is to create the proper work
environment for employees to produce the desired work products. This
is different than a supervision capacity that leads how each person
Performs the various tasks of a job. In fact, I encourage managers to
manage more and supervise less. I cringe when I see a manager try to
"micromanage" either a Fortune 500 company or a non-profit organization.
Yes, people need to be trained in order to properly
perform their work but following this, employees should be mature
enough to supervise themselves. In the old days, management stressed
discipline, accountability, and structure; three ugly words in today's
workplace.
Understanding Craftsmanship
Some might say craftsmanship is a simple concept that we should
intuitively know. Not true; most people today have no comprehension as
to what makes up a good craftsman; they have either forgotten or it has
simply passed them by. Craftsmanship can be found in any field of appeavor
imaginable, be it in the product sector or service industry. Craftsmanship,
therefore, is universally applicable to any line of work.
Craftsmanship is not "workmanship", nor is it synonymous with quality,
although the three concepts are closely related. Let's begin by
giving "Craftsmanship" a definition: "The production and delivery
of quality goods or services from highly skilled workers. "
Quality relates to the absence of errors or flaws in the finished
product or service. In other words, finished goods operate
according to their specifications (customers get precisely what
they ordered). Such products are normally durable and require minimal
maintenance. Craftsmanship produces quality products. In the absence
of craftsmen, a rigorous methodology or assembly line process is
required to produce quality goods using workers without the expertise
of craftsmen. Such processes detail "Who" is to perform "What" work,
"When", "Where", "Why" and "How" (5W + H), thereby assuring a quality
product or service is produced. Such is the underlying ratione of
the ISO 9000 certification as used by many companies today. The point
is, quality is not the exclusive domain of the craftsman.
Craftsmanship is also a human trait. Some might argue a computer or
industrial robot can produce quality products and are, therefore,
craftsmen. However, we must remember these devices are programmed by
human beings in accordance with the rules of the craftsman. As such,
they are an extension or tool of the craftsman.
Craftsmanship can be found in either the overall work process or
a section of it. For example, there are craftsmen who are intimate
with all facets of building furniture, such as a table, a chair or
desk, and can implement the product from start to finish. However,
as products grow in complexity, it becomes difficult to find people
suitably qualified to build them from the womb to the tomb. Consider
military weapons alone, such as the complicated ships, tanks, and
airplanes we now use, with thousands or millions of parts to
assemble. Such complexity makes it impossible for a single person
to have the expertise to build the whole product. The same is true
in the service sector where different types of expertise and
capabilities may be required. In other words, craftsmen have a
specific scope of work. The scope of work may relate to other
types of craftsmen through a chain of work dependencies, eg,
Craftsmen A, B and C concentrate on separate sub-assemblies which
are ever joined into a single product.
Attributes
So, what are the attributes of a craftsman? What makes a craftsman a
craftsman? There are three basic attributes described herein:
1. Possesses the necessary knowledge and skills to perform the work.
The craftsman is an expert in his field of endeavor; so much so that
he could easily serve as an instructor in the subject matter. But the
craftsman is also smart enough to know that education is not a one
time thing, that his world and field evolve as new tools and techniques
are introduced. As such, the craftsman is a student of his profession
and is constantly looking to improve himself. This is exercised through
such things as continued education, routine certification, studying books
and trade publications, and industrial groups. The craftsman willingly
participates in trade groups, often at his own expense, in order to network
with his peers.
It is Important to note that the craftsman does not need to be told
he needs periodic training to sharpen his skills. Instead, he takes the
personal initiative to stay on top of his game. Further, the craftsman
has no problem with a periodic job review; in fact, he welcomes it for
it may bring out a weakness in a skill he needs to sharpen.
2. Attention to detail.
The craftsman understands and respects the process of building / delivering
a product or service and is acutely aware of the penalies for cutting
corners. Earlier we discussed the need for a methodology that specifies
5W + H. The craftsman is intimate with all details of his scope of work,
so much so, he could probably write the methodology himself. Further,
His intimacy of the work process means he can produce a reliable estimate
of time and costs to perform the work.
Although many of the craftsman's tasks may be repetitive, it does not
meaning he easily falls into a rut. Instead, he is constantly looking
for new tools and techniques to improve the work process. As such,
he plays the role of Industrial Engineer who is normally charged
with such a task.
The craftsman's attention to detail also means that he demonstrates
patience in his work effort. Again, wary of cutting corners, the
craftsman must possess such patience in order to produce the product
the right way.
3. Views professional life as an extension of his personal life.
The craftsman identifies with the end product which is where
pride in workmanship comes from. In his mind, the craftsman has
has charged with the responsibility of producing something, and
wishing to satisfy the customer, puts forth his best effort to
produce it. In other words, craftsmen take their work
personally. This is a difficult trait to teach particularly in
today's society where the focus is more on financial compensation
than on the work product itself. It may sound naive, but the
craftsman believes he will be suitably compensated for
producing superior results.
Years ago, Dick Butkus of the Chicago Bears (NFL) confounded sports
writers who could never understand why Butkus played as hard as he
did year after year for a losing football team. True, Dick loved the
game, but beyond that, the sports writers did not understand one thing
about the seven time All-Pro linebacker: Butkus took his job
personally. It was important to him that his opponents know that
they had been tackled by the best player; as he said, "When they
get up from the ground I want them to say 'it must have been Butkus
that got me '. " Dick Butkus was a craftsman.
The craftsman has a burning desire to produce a superior product / service
because he sees it as a reflection of himself. As such, the lines delineating
their personal life and professional life are blurred. This is a significant
characteristic that clearly separates a craftsman from the average worker. The
craftsman's work is his life. He does not shirk responsibility, but rather
embraces it with confidence and embosses his name on the finished product.
Conversely, making a work related mistake of any kind pains a true craftsman.
Job titles are normally inconsequential to the craftsman who is more
interested in delivering a quality product / service enjoyed by the
customer. Instead, the craftsman takes pleasure in being touted as
the best in his craft. He appreciates recognition; when someone
makes a compliment about a product, the craftsman views it as a
personal compliment. This too runs contrary to today's corporate
world where people desireately seek recognition through simple
job titles. Want someone with an inflated ego? Give them a title.
Want something done right? Call a craftsman.
Productivity
"Dependable", "professional", and "resourceful" are ads that
aptly describe the craftsman. He is not one who fabricates excuses but,
rather, always finds a way to get the job done. The craftsman is typically
your most productive employee. He is mindful of the concept of productivity
that we have touted for years:
Productivity = Effectiveness X Efficiency
Most people fallaciously equate productivity with efficiency, which simply
gauges how fast we can perform a given task. Effectiveness, on the other hand,
validates the necessity of the task itself. There is nothing more unproductive
than to do something efficiently that should not have been done at all. An
industrial robot, for example, can efficiently perform such tasks as welding. But
if you are welding the wrong thing, then it is counterproductive. Going back to
our description of a methodology, effectiveness defines "Who / What / Where / Where / Why",
efficiency defines "How." The craftsman is well aware of the difference
between the two and knows how to apply both. As such, the craftsman is in tune
with his work environment and corporate culture.
So how do we make craftsmen?
Not easily. Because of the human dynamics involved with the craftsman,
you will need to be a pretty intuitive manager or industrial
psychologist to make it happen. Selecting suitable candidates is the
logical first step. Devise an aptitude test to determine the candidate's
suitability to become a craftsman. After all, "you can not make a silk
purse from a sow's ear. "Aside from specific knowledge and experience
in a given field (eg, programming, woodworking, construction, accounting,
etc.), here are some other important traits to look for:
- Fertility of mind – judge its ability to learn, to adapt to changing conditions, and to look beyond its scope of work. Evaluate his professional curiosity.
- Confidence – judge how well the candidate knows himself, particularly how well he knows his own limitations. He should admit his shortcomings and not fabricate excuses.
- Dedication – judge his loyalty and determination to accomplish something. What is his attendance record? What outside clubs and organizations does he belong to and how active is he in them?
- Entrepreneurial spirit – judge his personal initiative. Is he driven to succeed (but not to the point of reckless abandon)? Does he have a problem with accountability? This says a lot about assuming responsibility.
- Attention to detail – judge its ability to focus on a subject. Does he have a problem with discipline or organization? A person's dress, mannerisms, and speech says a lot about a person.
- Reliability – judge his ability to assume responsibility and carry a task through to completion.
- Resourcefulness – judge its ability to adapt to changing conditions and persevere to see a task through to completion. The candidate can not be inflexible; he must be able to find solutions to solve problems.
- Socialization skills – does he work better alone or as a team player? His position may depend on his answer.
When you have selected qualified candidates, here are three areas to
concentrate on:
- Develop their skills and knowledge by allowing such things as: participation in trade groups, outside certification and on-going training, subscriptions to trade journals, continued education, etc. Some companies even go as far as to develop an in-house school to teach the company's way of doing things. If the in-house school is good, it will promote confidence through consistency. Even if people leave the company, they will recommend your company because they know the quality of the work produced. Supporting the education needs of our workers is not only smart, it is good business.
- Teach them the need for producing quality work; they should become intimate with all aspects of their work process (5W + H). Further, instill discipline and patience in their work effort.
- Change their attitude towards development so they become more focused on delivering a quality end-product. This is perhaps the most difficult element to teach. However, it can be realized by having them become intimate with the needs of the customer (have them visit or work with a customer for awhile – "let them walk in the customer's shoes"). It may also be necessary to change their form of remuneration by going to a reward system for work produced (as opposed to guaranteed income regardless of what is produced). Changing the mode of financial compensation is highly controversial in today's business world. But, as an example, you can imagine the change of attitude of today's professional athletes if they were paid based on their accomplishments (eg, runs or points scored, hits, rebounds, etc.) rather than having a guaranteed income? Their motivation and attitude towards their profession and team would change radically. Candidates must learn to respect their institution, the process by which they work, fellow human beings, and themselves. They must also learn not to be afraid to TRY; that they must put their best foot forward, win or lose. Bottom-line: they must learn that their work has meaning and worth. If they do not enjoy their work, they should not be doing it.
"There are two things that I want you to make up your minds to: first,
that you are going to have a good time as long as you live – I have no
use for the sour-faced man – and next, that you are going to do
something worthy, that you are going to work hard and do the
things you set out to do. "
– President Theodore Roosevelt
Talk to schools in Oyster Bay, Christmas-time 1898
Certification
Teaching the elements listed above probably can not be done in one
fell swoop. Further, companies simply do not have the time or money to
wait for the craftsman to be produced. Instead, they must understand
the human spirit needs to be cultured and be allowed to grow over
time. Because of this, it is strongly recommended that an in-house
certification program be mandated specifying what the candidate should
know and what skills and talents he should demonstrate. This should be
divided into classes of progressive expertise; eg, apprentice, intermediary,
and craftsman. The ancient builders in Egypt, Rome, and Greece understood
this concept and devised such classes of workmen. Other disciplines and
schools follow similar tactics (the various degrees or belts in martial
arts for example). Each degree is based on specific prerequisites to
master before moving on to the next level.
An in-house certification program has the added nuance of making
people feel special which greatly enhances their self esteem. If
they are made to feel like a vital part of the company, regardless if
their work of a large magnitude or trivial, they will strive to do
what is best for the company overall, not just themselves. Consequently,
their work adds meaning to their life.
There is one pitfall to all of this; today's "go-go" management
style fails to see how craftsmanship adds value to the company. In
fact, there were companies back in the 1980's that shut down such
programs simply to reduce costs. As a result, quality suffered,
repeat business was lost, products were more in need of repair,
absenteeism on the job escalated, etc. Want value? How does
a loyal customer base who has confidence in your products or
services sound? And what effect would employee harmony have,
especially if they believed in the work they were producing? It
would be mind-boggling, all because we had faith in the human
spirit to produce superior results.
A final note: craftsmanship is not a one time thing. After it has
was instilled in people, it has to be cultured and perpetuated. If
a manager slips even for a moment, it will go right out the window and
it will take time to bring it back to life. As for me, I like to post
motivational reminders kind of like the one recently spotted in the
Hickey Freeman manufacturing facility in New York,
"Excellence is Tolerated."